Hotel Management

In a hotel, a group must comprise of at least 15 paying guests. Group reservation can involve a variety of contacts such as meeting planners, convention and visitor's bureaus, tour operators and travel agents. Group reservation typically involves intermediary agents and requires special care. In an agreement of the group reservation, the discount is given to group sales representative e.g. tour operator, travel agents, group leader, etc. who sale the total tour packsge to clients. The tour package may include airfare, accomodation, food, sight seeing, etc. The amount of discount depends upon the volume of geoups sent and freqency of visitors by sales representative.

The proposed stay of the group must be determined in advance. The group sales representative tentatively blocks the estimated numbers of rooms for the duration intended. A group rate is negotiated between the group and the hotel. To obtain this rate, the group must agree to purchase a certain number of rooms. An advance deposit may be required to guarantee the accomodation.